Supplier Code of Conduct
We believe our supply chain is an extension of our business and we look for consistency of standards between ourselves and our suppliers.
What we pledge to our suppliers;
We commit that our suppliers and subcontractors will be paid within 30 days.
Suppliers will also be given notice of any performance issues and an opportunity, if appropriate, to put matters right, and receive honest feedback on the supplier’s performance of the contract.
The Profit Impact Supplier Code of Conduct (“Code”) sets out our standards for fair, safe and healthy working conditions and environmental responsibility throughout our supply chain.
What we require of our suppliers;
The standards we set do not reflect laws in local markets but are based on best practices created by the International Labour Organisation (ILO).
International labour standards are a comprehensive set of legal instruments that establish basic principles and rights at work, with a goal to improve working conditions on a global scale. The Conventions and Recommendations of the ILO form the international labor standards.
We expect all our suppliers to align with our Code of Conduct. The requirements in this Code apply to the whole supply chain, including sub-suppliers, subcontractors and farms.
Standards equally apply to permanent, temporary, and agency workers, as well as piece-rate, salaried, hourly paid, legal young workers (minors), part time, night, and migrant workers.
Profit Impact pledges to help our suppliers improve labour, health and safety and environmental conditions in the workplace, and to help our suppliers understand how to improve their sustainability practices.
We recognise that this effort requires a collaborative approach if we are to drive meaningful change. We encourage full transparency and commitment to make progress together.
Profit Impact seeks at all times to exercise the best possible practices for the respectful and ethical treatment of workers and promote sustainable conditions in which workers earn fair wages in safe and healthy workplaces.
Our suppliers are expected to comply with:
Law and Code Compliance
- All relevant and applicable laws and regulations of the country in which workers are employed.
- Our Supplier Workplace Code of Conduct, and where applicable, Collective Bargaining Agreements.
- No person shall be employed under the age of 15 or under the age for completion of compulsory education, whichever is higher.
- Juvenile workers (ages 15-17) shall not perform work which, by its nature or the circumstances in which it is carried out, is likely to compromise their health, safety or morals. (ILO Convention 138 and 182)
- There shall be no use of forced labour, including prison, indentured, bonded, slave or other forms of forced labour.
- Acts of human trafficking are also prohibited.
- Suppliers are required to monitor any third party entity which assists them in recruiting or hiring employees, to ensure that people seeking employment at their facility are not compelled to work through force, deception, intimidation, coercion or as a punishment for holding or expressing political views. (ILO Conventions 29, 105, 182)
Harassment, Abuse and Disciplinary Practices
- Every employee shall be treated with respect and dignity.
- No employee shall be subject to any physical, sexual, psychological or verbal harassment or abuse or to monetary fines or embarrassing acts as a disciplinary measure.
- As an employer you adopt and comply with rules and conditions of employment that respect workers and, at a minimum, safeguard their rights under national and international labour and social security laws and regulations.
- You will make sure your employees will be protected from any form of discrimination in any aspect of their work.
- Including recruitment, hiring, pay, benefits, work assignments, access to training, advancement, discipline, termination or retirement.
- This includes discrimination the basis of race, religious belief, color, gender, pregnancy, childbirth or related medical conditions, age, national origin, ancestry, sexual orientation, gender identification, physical or mental disability, medical condition, illness, genetic characteristics, family care, marital status, status as a veteran or qualified disabled veteran (in the USA only), caste, socio-economic situation, political opinion, union affiliation, ethnic group, illness any other classification protected under applicable law.
- All employment decisions must be made based on the principle of equal employment opportunity, and shall include effective mechanisms to protect migrant, temporary or seasonal workers against any form of discrimination.
(ILO Conventions 100 and 111)
Freedom of Association and Collective Bargaining.
- Your employees must be free to join organisations of their own choice.
- As a supplier you will recognise and respect the right of employees to freedom of association and collective bargaining.
- You will develop and fully implement effective grievance mechanisms which resolve internal industrial disputes, employee complaints, and ensure effective, respectful and transparent communication between employees, their representatives and management. (ILO Conventions 87, 98 and 135)
Wages and Benefits
- We prefer suppliers who progressively raise employee living standards through improved wage systems, benefits, welfare programs and other services, which exceed legal requirements and enhance quality of life.
- Every employee has a right to compensation for a regular work week that is sufficient to meet the employee’s and their family’s basic needs and provide some discretionary income.
- As an employer you’ll pay wages which equal or exceed minimum wage or the appropriate prevailing wage, whichever is higher, comply with all legal requirements on wages, and provide any fringe benefits required by law and/or contract.
(ILO Conventions 26 and 131)
- In addition to pay for regular working hours, employees must be compensated for overtime hours at the rate legally required in the country of manufacture or, in those countries where such laws do not exist, at a rate exceeding the regular hourly compensation rate by at least 125%. (ILO Convention 1 and 30)
Hours of Work
- As an employer you will not require employees to work more than the regular and overtime hours allowed by the law of the country where the employee is employed.
- The regular working week will not exceed 48 hours or the maximum allowed by the law of the country of manufacture, whichever is less.
- Your employees are allowed at least 24 consecutive hours of rest in every seven-day period.
- All overtime work shall be consensual. Employers shall not request overtime hours on a regular basis.
- The sum of regular and overtime hours in a week shall not exceed 60 hours or the maximum allowed by the law of the country of manufacture, whichever is less. (ILO Convention 1)
Health & Safety
- Suppliers shall provide a safe and healthy workplace to prevent accidents and injury to health arising out of, linked with, or occurring in the course of work or as a result of the operation of employers’ facilities.
- The employer shall take a proactive approach to health and safety by implementing policies, systems and training designed to prevent accidents, injuries and protect worker health. (ILO Convention 155)
- Suppliers must comply with all applicable environmental laws.
- Suppliers should also responsibly manage their energy and natural resource usage, emissions, discharges, carbon footprint and disposal of waste.
- Suppliers should understand their carbon footprint and be working to reduce its negative impact on the environment.
- Profit Impact encourages all suppliers and their employees to get involved in local social and environmental community charity efforts by volunteering time and/or providing other types of support.
- We seek long-term partnerships with suppliers that share these philanthropic values.
- Suppliers are encouraged to monitor subcontractors and sub-suppliers for social and environmental responsibility using standards that meet or exceed those set out in the Code.
- Suppliers must respect animal welfare and work progressively towards adopting healthy and humane practices towards animals based on best available technology and standards.
- Profit Impact and our suppliers are jointly responsible for ensuring social and environmental responsibility and the integrity of our product content claims.
For any questions, comments, or concerns about this Code of Conduct, please reach out to your main point of contact at Profit Impact. #ConsciousBusinessPerformance